GET THE WORD OUT!
  VOLUNTEERS NEEDED

 

WE NEED YOU!

Saturday - Packet Pick Up/Expo

                                  Sunday  - Race Day                                 


Perfect volunteer and fundraising opportunity for:

High school groups & organizations – great way to fulfill "service hours"

Senior Citizen Center members

Girl Scouts & Boy Scouts

Church Groups

Donations will be offered to organization or charity of choice for groups of 10+ volunteers 

 

To volunteer for the Trek Women Pleasant Prairie, Howell, Columbus, Orlando or Austin Races or for more information, email us at [email protected]

 

 

The Xxtra Mile Team extends its sincerest gratitude to the volunteers who give of their time over the Race weekend.  All Volunteers will receive a volunteer T-shirt. 

 


  • Volunteer Posts - RACE MATERIALS PICK UP & EXPO
  • Volunteer Posts - RACE DAY

Volunteer Posts - RACE MATERIALS PICK UP & EXPO

 

 


Saturday, Race Packet Pick Up and EXPO
Task Description Volunteer Hours
 
Teller Checking IDs, participants to sign waiver and supplying participants with Race Materials packet.
Seated position 		Full Day
9:00am - 3pm
People Flow Controlling flow of participants on line to pick up Race Materials packet.
Standing Position. 		Full Day
9:00am - 3pm
USAT Membership Collecting USAT membership fees for participants who did not pay in advance.
Seated position. 		Full Day
9:00am - 3pm
Chips / Straps Pick Up Distribute pre-ordered, timing chips and chips straps. 
Seated position. 		Full Day
9:00am - 3pm
Chip Check Assist participants with proper scanning of timing chip to verify name and race number and activation of timing chip. Keep line flowing smoothly.
Standing position. 		Full Day, morning or afternoon shift

9am – 3pm
9am – 12:15pm
12:15pm – 3:00pm
Participant shirts / Caps Distribution of participant shirts, swim caps, safety pins. Replenish inventory.
Standing position.		 Full Day, morning or afternoon shift

9am – 3pm
9am – 12:15pm
12:15pm – 3:00pm
People Flow Traffic control of people entering/exiting the Expo. Answer basic questions or pointing attendees in proper direction.
Standing position. 		Full Day, morning or afternoon shift

9am – 3pm
9am – 12:15pm
12:15pm – 3:00pm
Box Breakdown Collect empty boxes, breakdown, cart out.
Physical position. 		Full Day
10am - 4pm

Volunteer Posts - RACE DAY

Sunday, Race Site
Task Description Volunteer Hours
Parking / Traffic Flow Directing participants and spectators to parking locations.  Keep traffic flowing smoothly.  Take charge, assertive personality.

Standing position. 		Pre-Race Shift
4:00am – 7:00am

Full day volunteers will be moved to alternate position after completion of this task
Volunteer Check In Assist volunteer coordinator with placement of volunteers, distribution of volunteer goodie bags (water, snack and tee-shirt). Seated position. Pre-Race Shift
5:00am – 7:00am

Full day volunteers will be moved to alternate position after completion of this task
Late Packet Pick Up Assist participants, who were excused from attending Mandatory Expo, in picking up their registration packet, checking photo I.D. and signing waiver on race morning.

Seated position. 		Pre-Race Shift
5:00am – 7:00am

Full day volunteers will be moved to alternate position after completion of this task
Chips / Straps / Caps Replacement Assist (and calm) participants who forgot/broke or lost their timing chip, chip strap and/or swim cap.

Seated position. 		Pre-Race Shift
5:00am – 8:00am

Full day volunteers will be moved to alternate position after completion of this task
Transition Area Assist participants in transition area, racking bikes, keeping transition area clear, keeping the in/out of transition area orderly. Standing position.  Take charge, assertive personality.

Standing position. 		Full Day
5:00am – 11:00am
Crosswalks Keep crosswalks clear, spectators from crossing in front of racers.   Take charge, assertive personality.

Standing position. 		Full Day
5:00am – 11:00am
Timing Splits Two volunteers partner up to record participant’s race numbers at each transition. Position location may change throughout day.

Standing position. 		Full Day
6:00am – 11:00am
Bike Course Keep athletes moving strategically throughout bike course, keep spectators clear of athletes.  Take charge, assertive personality.

Standing position. 		Full Day
6:00am – 11:00am
Run Course Keep athletes moving strategically throughout run course, keep spectators clear of athletes.  Take charge, assertive personality.

Standing position. 		Full Day
6:00am – 11:00am
Water Stops Hand out water to athletes.  Cheer on athletes.

Standing position. 		Full Day
6:00am – 11:00am
Fueling Stations Hand out and replenish Sportsbeans® at Transition area. Standing position. Full Day
6:00am – 11:00am
Athlete Food and Beverage Set up and hand out food & beverages to athlete finishers. Later Shift
7:00am – 11:00am
Chip Retrieval
(Finish Line)		 Remove timing chip and strap from athlete’s ankle after they cross the finish line.  Place chips and straps in containers provided. Later Shift
7:30am – 11:00am
Water Replenisher
(Finish Line)		 Fill & replenish water tubs with water bottles and ice at all times.
Heavy lifting		 Later Shift
7:30am – 11:00am
Water Distributor
(Finish Line)		 Hand out bottle water to athletes once they cross the finish line.
Children Welcome		 Later Shift
7:30am – 11:00am
Finisher Medal Distribution Hand out medals to athletes once they cross the finish line.
Children Welcome.		 Later Shift
7:30am – 11:00am

 
 
 

The Xxtra Mile LLC is a women’s and girls’ active lifestyle company based in New York City. Its properties currently include the Trek Women Triathlon Series, the Danskin Triathlon Series, Team Future™, a mentoring and training program for women and girls, and BRAIDS™, a think tank for women’s and girls’ active lifestyle initiatives. Trek and Trek Women are trademarks of Trek Bicycle Corporation. Danskin is a trademark of Studio IP Holdings LLC. Team Future and BRAIDS are trademarks of the Xxtra Mile.